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Acquiring
and Using
Tax Certificates |
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| Office
of Special Concerns |
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Liquidation
Requirements and Procedures
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Why
is it required to liquidate the Tax Debit
Memo?
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The
liquidation of the Tax Debit Memo
is required to ensure that the same
was used in accordance with the
purpose for which it was approved
and within the amount granted.
The
claimant will be notified through
letter on the issuance of the Tax
Debit Memo and the period within
which the said TDM is required to
be liquidated. For first-time applicants/claimants
a copy of the Guidelines for proper
Tax Debit Memo liquidation will
be enclosed.
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What
are the other features of the Tax Debit
Memo liquidation?
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All
Tax Debit Memo liquidations are
subject to Post Audit. The process
involves verifying with the Bureau
of Customs or the Bureau of Internal
Revenue on the validity of the liquidation
documents submitted. The verification
will be done through the Verification
and Authentication Division of the
Center. Claimants who are found
to have submitted fictitious, falsified
as well as tampered or altered documents
will be dealt with accordingly.
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How
does one liquidated a Tax Debit Memo?
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Once
the TDM has been used or shall have
expired unused, the claimant is
required to officially communicate
to the Center in order to show how
the TDM granted was actually used.
This communication has to be submitted
to the Office of the Executive Director
and should contain the mandatory
document requirements for liquidation.
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What
are the requirements for the liquidation
of the Tax Debit Memo ?
| A. |
Letter
of application for Tax Debit Memo
liquidation (Annex 1) |
| B. |
Schedule
of Tax Debit Memo usage (Annex 2) |
| C. |
Certified
true copies of the supporting documents,
evidencing actual amount used and
its application (See Annex 3 for suggested
format). Said documents are as follows:
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For
payments made with the Bureau of Customs
(BOC) for :
| Advance
Duties and Taxes |
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- Import
Entry Declaration (IED)
- Bureau
of Customs Official Receipt (BCOR)
- IED
with machine validation, if partially
paid in cash
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| Final
Duties and Taxes |
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- Machine-validated
Import Entry and Internal Revenue
Declaration (IEIRD) Copy No. 1/Customs
copy
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| Note
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We
need the IEIRD, which has already
passed final processing by the BOC
and therefore contains the signatures
of the BOC officials as well as the
reference nos. (e.g. OR No.) of the
proofs of payment. |
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- 1
Bureau of Customs Official Receipt
(BCOR)
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| Additional
Duties and Taxes |
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- Discrepancy
Report, Notice of Liquidation,
and/or the back portion of IEIRD
Copy No.1, whichever is applicable
- Form
showing the Resolution and Computation
of the additional amount to be
paid, for resolved cases at the
Joint BOC-SGS Appeals Committee
- Bureau
of Customs Official Receipt (BCOR)
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For
payments made with the Bureau of Internal
Revenue (BIR):
- Machine-validated
copy of the returns filed with
said bureau regardless of where
the TDM was applied
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back
to top
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ANNEX
1
Standard
Format of Letter of Application for TDM Liquidation
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(Date)_______________
MR.
ALBERTO R. SALANGA
Executive Director - OSS Center
Department of Finance
Roxas Blvd cor. Vito Cruz St.
Manila 1004
Dear
Sir:
We
are applying for the liquidation of TDM
No. __________ dated __________ in the
amount of P_____________ that was issued
against TCC No. __________________.
We
have FULLY(PARTIALLY) utilized said TDM
according to the attached Schedule of
TDM Usage. In this regard, we are also
submitting certified true copies of the
following documents to support our claim:
We
hereby certify the authenticity and validity
of the attached supporting documents and
hope you will find them in order.
Thank
you.
Very
truly yours,
(Name
of Company)
(Signature)
(Printed
Name)
(Designation)
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ANNEX
2
Schedule
of TDM Usage
| (NAME
OF COMPANY) |
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| Schedule
of TDM Usage |
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| Amount
of TDM Granted |
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P
xxx,xxx.xx
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| Less:
Utilization |
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| Usage
(Agency & Nature) |
ITEM
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NO.
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DATE
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IED
NO.
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IEIRD
NO.
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Amount
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P
xxx,xxx.xx
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xxx,xxx.xx
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xxx,xxx.xx
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xxx,xxx.xx
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xxx,xxx.xx
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xxx,xxx.xx
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xxx,xxx.xx
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xxx,xxx.xx
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xxx,xxx.xx
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xxx,xxx.xx
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xxx,xxx.xx
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xxx,xxx.xx
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(sum
of amount used)
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| Remaining
Balance |
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(difference)
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| Note:
Under the Usage column, please use the ff.
format when indicating the agency & nature
of usage: |
Prepaired
By:
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(Signature) |
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BOC:
Final Duties and Taxes |
BIR:
Income Tax |
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(Printed
Name) |
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BOC:
Advance Duties and Taxes |
BIR:
Vat |
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(Designation)
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BOC:
Add'l Duties and Taxes |
BIR:
Exercise Tax |
Date:
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_______________
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BOC:
Warehousing Fees |
BIR:
Others ____________ |
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BOC:
Others___________ |
OTHERS:
______________ |
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the Items column, (For BOC use): indicate
the quantity and description of the items
imported |
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(For
BIR use): indicate the period
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back
to top
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ANNEX
3
Certification
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(For
Partial Usage or Non-utilization, please
accomplish the certification below)
CERTIFICATION
This
is to certify that the remaining balance
for TDM No. _________
(under TCC No. _____) amounting to P______
have not been utilized due to the following
reason(s):
_________________________________________________________________________
_________________________________________________________________________
Certified
correct by
(Signature)
(Printed
Name)
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SUGGESTED
FORMAT FOR CERTIFYING DOCUMENTS
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CERTIFIED
TRUE COPY
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| (Name
of Company) |
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By:
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(Signature)
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(Printed
Name)
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(Designation)
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Date:
____________________
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